MMIS PA KEY PANEL - AKEY

Before we look at the service agreement screens we will learn about how to complete AKEY panel to add a waiver or AC service agreement into MMIS. Then how to complete AKEY to change an existing SA.

The table below is a screen print of the PRIOR AUTHORIZATION KEY PANEL - AKEY.

Table of MMIS PA KEY PANEL - AKEY 
 NEXT:                        MMIS PA KEY PANEL - AKEY                   
                                                                                
        ACTION CODE: A                            AUTHORIZATION TYPE:T           
 A=ADD          C=CHANGE      I=INQUIRY           D=DENTAL       P=PHARMACY     
 B=BATCH ENTRY  D=DELETE                          H=INP/HOSP     S=SUPPLY       
                                                  M=MEDICAL                     
                                                  T=SVC AGMT     AGMT TYPE:R     
1. ENTER ONE OF THE FOLLOWING KEY FORMATS:                                      
             AUTHORIZATION NUMBER:               COPY FROM:                     
                     RECIPIENT ID:                                              
                  PROVIDER NUMBER:                                              
                                                                                
2. ADDITIONAL SEARCH CRITERIA FOR RECIPIENT OR PROVIDER SEARCH:                 
                       START DATE:                                              
                         END DATE:                                              
                           STATUS:                                              
    (FOR SUSPENSE RESOLUTION) LOC:                 USER ID:                     
 *******************************************************************************
 * AMD1 - MEDICAL PA 1     AMD2 - MEDICAL PA 2      AMD3 - MEDICAL PA 3    +   *
 * AIA1 - IHA PA 1         AIA2 - IHA PA 2          APH1 - PHARMACY PA 1       *
 *******************************************************************************
 ENTER---PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10---PF11--PF12
 PAGE               S/EXT             N/EXT PREV  NEXT         OOPS

How to complete the AKEY panel to create a new service agreement

  1. Enter A (add) code in ACTION CODE field.
  2. Enter T (SVC AGMT) in the AUTHORIZATION TYPE field for service agreements.
  3. Enter a service agreement type code in the In AGMT TYPE field. See table below for service agreement type codes.
    • In this example A (add) was entered in the ACTION CODE field and T was entered in the AUTHORIZATION TYPE field and R (DD Conversion) was entered in the AGMT TYPE field.
  4. TRANSMIT to the ASA1 panel, the first screen in the waiver service agreement queue.
    • In add mode most of the fields on service agreement screens are blank. Worker enters information to create a service agreement.
Table of Service Agreement Type codes

Service Agreement Description

AGMT TYPE field code

Special Needs (ICF-DD) DHS staff enters in MMIS
D
DT&H Pilot (Day Training and Habitation) DHS staff enters in MMIS
E
CADI-Conversion (Community Alternatives for Disabled Individuals)
F
CADI-Diversion
G
CAC-Conversion (Community Alternative Care)
H
CAC-Diversion
I
EW-Conversion (Elderly Waiver)
J
EW-Diversion
K
BI-NF Conversion (Brain Injury-Nursing Facility Level of Care)
L
BI-NF Diversion
M
AC-Conversion (Alternative Care)
N
AC-Diversion
O
BI-HP Conversion (Brain Injury-Neurobehavioral Hospital Level of Care)
P
BI-HP Diversion
Q
DD-Conversion (Developmental Disabilities)
R
DD-Diversion
S
CSG (Community Support Grant)
B
Home Care
B
PCA (Personal Care Attendant)
B

How to complete the AKEY panel to update an existing service agreement

  1. Enter C (change) code in ACTION CODE field.
  2. Enter T (SVC AGMT) in the AUTHORIZATION TYPE field for service agreements. (Optional.)
  3. Enter a service agreement type code in the In AGMT TYPE field. (Optional.) See table above for codes.
  4. In change mode section one requires entry of an authorization number or recipient ID.
    • Entry of an authorization number in the AUTHORIZATION NUMBER field displays only that SA.
    • Enter PMI number in the RECIPIENT ID field.
      • MMIS will open the ASEL panel if more than one SA for the person exists in MMIS.
      • If there is only one SA in MMIS then the first screen of the existing service agreement is displayed.
      • If both DOCUMENT NUMBER and RECIPIENT ID fields are entered MMIS posts warning message ONE KEY MUST BE VALUED - ONLY ONE KEY MAY CONTAIN A VALUE.
  5. TRANSMIT to the ASA1 panel.
    • In change mode the fields on service agreement screens will contain data previously entered. Worker updates information in fields that are not protected. Rules about making change on existing service agreements vary depending the the waiver type.

When ACTION CODE field entry is I (INQUIRY) or C (CHANGE) the ASEL panel will display if there is more than one document for the search criteria entered. When ACTION CODE is A (ADD) the ASEL panel does not display.

Next we will look at the ASEL panel in the PRIOR AUTHORIZATION subsystem.

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