Fundamentals of Case Management: Eligibility determination

Generally, if county agencies fail to give a Notice of Privacy Practices, the data may not be used for the purpose intended, unless the person signs a release of information.

A written copy of the Notice of Privacy Practices must be given to the person and a copy placed in the person's file. If the person refuses to sign, note this on the form and place in the file. A Notice of Privacy Practices does not need to be given when:

• Persons sign forms consenting to use of previously collected data.
• New law or regulation authorizes new use for data previously collected (revise the existing notice to reflect the new use).
• Data was collected for a specific purpose before August 1975 and it only used for that purpose.

Examples of when to give a Notice of Privacy Practice:

• At the first interview to explore service requests
• During telephone conversations when private information is asked about persons
• At new assessments
• Any time counties ask persons to give new information about themselves
• When principal county workers change

 

 

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